Return Policy

RETURN POLICY

We do not supply any physical products, hence returning of the services is not possible or applicable. In case of any membership/ conference gets cancelled, we can return the cheque (made against the membership/conference registration) through a registered courier services. and return  Membership fee of AP Industry Conferences will not be refunded in any case.

DELAY IN PAYMENT OF THE CONFERENCE FEE

In case of any delay in the payment of conference fee (delegate/sponsorship/exhibitor), a 10% of the fee will be added per day after 14 days of the completion of the conference. If payment will not be received within 30 days after the conference day, organizers will reserve the right to send a legal notice and all the legal expenses will be recovered from the participant company apart from the conference fee.

MODIFICATION OF THE PROGRAMME

The conference organizers reserve the right to modify the programme. No refunds can be granted in case of cancellation of speakers, lack of space in the conference room or any other incidents during the conference which are beyond the control of the conference organizers.

LOST NAME BADGE

The conference name badge must be worn at all times during the conference. Access to the conference venue will not be granted without the name badge issued by the conference organizer. If a delegate loses, misplaces or forgets the name badge, applicable fee will be charged for a new name badge. Upon handing out a new name badge, the lost badge will be deactivated and become invalid.

LETTER OF INVITATION

Individuals requiring an official Letter of Invitation from the conference organizers can request one through the online registration form or by contacting the AP Industry Conferences Registration Department. To receive a Letter of Invitation, delegates must first register to the conference and submit any necessary data, as stated on the online form.

The Letter of Invitation does not financially obligate the conference organizers in any way. All expenses incurred in relation to the conference, the registration and the attendance are the sole responsibility of the delegate.

VISA REQUIREMENTS

It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications.

Note: Embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other countries. You cannot appeal against the rejection of a visa application; neither can AP Industry Conferences intervene on your behalf in case of a rejection or to speed up the procedure.

Delegate registration details will be shared with the immigration authorities to assist in the immigration process. However, AP Industry Conferences Registration Department will not directly contact embassies and consulates on behalf of visa applicants.

The registration fee minus a handling fee will be refunded after the conference if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the AP Industry Conferences Registration Department, by email, no later within 30 days for the conference date, the date after which requests for such refunds cannot be taken into consideration.

TRAVEL-HEALTH INSURANCE

As a part of a visa application, individuals must have travel-health insurance for the duration of their stay in the host country. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible embassy/consulate for a list of approved insurers available in their country.

Individuals must have insurance for their entire stay in the host country and therefore are encouraged to ensure and pay for the correct number of days. The visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.

DATA PROTECTION AND SHARING OF CONTACT DETAILS

The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us.

AP Industry Conferences will collect and store all personal data for the preparation and execution of the conferences, organized/co-organized/supported by AP Industry Conferences.

In order to facilitate border entry and visa applications, AP Industry Conferences will share contact details of concerned delegates with immigration authorities.

AP Industry Conferences periodically performs e-mailings to delegates on behalf of third parties regarding activities at the conference or other communications, which may be of interest. Contact details of delegates will not be shared to third parties, except the registered delegates of the conference. Participants may opt out of these emailings at any time. This will not affect official correspondence from the conference authorities.

A number of exhibitors will be using a lead retrieval system linked to the participant data base and may ask you to scan your badge in order to obtain your contact information. This information contains postal address, email and phone number as provided during the registration process.

Scanning of your badge should always happen on a voluntary basis. Please do report any misuse of the scanning device to the exhibition management.

LIABILITY

The conference organizers shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the conference organizers – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by AP Industry Conferences.

FULFILMENT AND JURISDICTION

The terms of this contract shall be fulfilled in Mumbai (India) and host country where the conference will be organized/co-organized/supported by AP Industry Conferences and Raipur, India shall be the sole court of jurisdiction.