MEMBERSHIP POLICY

MEMBERSHIP POLICY

Membership of AP Industry Conferences

Only fully completed registration membership forms will be accepted. An invoice will be sent after the receipt of your registration and payment, a confirmation of payment will be sent upon receipt of payment in full. If the full payment has not been received before the deadline indicated, the membership will remain invalid, however the due fee will be increased according to the payment period (early/regular/on site).

News subscription will be a complimentary services to all members.

To be able to register as a student or postgraduate trainee, individuals must present proof of fulltime enrolment at a recognized university or college or an according program (i.e. student ID, confirmation of head of department, etc.) either by fax at the time of pre-registration or during the on-site registration process.

CONFERENCE REGISTRATION

Only fully completed registration forms will be accepted. An invoice will be sent after the receipt of your registration, a confirmation of payment will be sent upon receipt of payment in full. If the full payment has not been received before the deadline indicated, the registration will remain invalid, however the due fee will be increased according to the payment period (early/regular/on site).

To be able to register as a student or postgraduate trainee, individuals must present proof of fulltime enrolment at a recognized university or college or an according program (i.e. student ID, confirmation of head of department, etc.) either by fax at the time of pre-registration or during the on-site registration process.

The registration fee for delegate includes entry to all conference sessions, the exhibition and poster area, the networking lunch/dinner/both and delegate kit, provided that sufficient seating space is available. Please note that the security personnel of the conference centre are responsible for granting or denying access to conference halls in case of overfilling, according to room capacities and national legislation. The conference organizer cannot guarantee available space in every session.

Family members will not be allowed to enter the conference or exhibition area. They must be linked to a regular delegate. Parents/guardians of children agree to take full responsibility for them while at the conference site or a networking event.

The conference organizers cannot guarantee that a delegate kit and other conference materials will be available for late registrations. All conference materials will be distributed on-site.

If the maximum delegate capacity is reached, the conference organizers reserve the right to refuse additional registrations and delegate kit.

REGISTRATION CONFIRMATION/RECEIPT

A registration confirmation/receipt will be sent by email after the online registration, a related payment and any necessary documents have been received by the registration department. Delegates may be requested to present this registration confirmation/receipt at the registration counter as proof of their registration and payment.

Registration confirmation sent by the participant company shall be treated as confirmed registration and be liable to pay the described delegate fee for the respective conference/event.

METHODS OF PAYMENT

Payments should be made in advance and in INR or USD only, using a credit card/debit card/cheque/demand draft or by bank transfer (NEFT/IMPS/RTGS).

All bank fees and money transfer costs must be paid by the transmitter. Any negative balance will be collected on site. Indicate the registration number and the delegate’s full name as a reference on all bank transfers.

REGISTRATION NAME CHANGE

For every name change to an existing conference registration, a prior intimation via official medium will be mandatory. A new registration form for the substitute delegate should be submitted. Name changes will be accepted by email indicating the old and new names including the required contact details.